Job Opportunity At FIG Consultant-5 Operations / Events Management Planner Jobs

About US:

FIG Consult Limited is recruiting for an events management company.

Job Summary: The Operations / Events Management Planner is responsible for all aspects of meeting planning, coordinating and executing activities and logistics related to small and mid-size events to large scale conventions, incentive trips, leadership meetings and specialty events. A critical aspect of this position is to provide strategic support to our stakeholders & leadership and the individual must possess the skill of conceptualization which is the ability to see how the elements of an abstract whole fit together and to identify problems that need to be addressed before others do.

Key Duties and Responsibilities:

Manage single tiered events including but not limited to tradeshows, sponsorships, conferences, external & internal meetings, and client dinners
Creating/maintaining best practices and standardized templates for budgets, project plan, event timelines, event presentations and more.
Provide detailed trade show and event strategies, tactics and budgets for fiscal year marketing plans that support business unit / corporate strategic plans.
Event research: may include venue (hotels, restaurants, museums, outdoor venues) accommodations, air/ground transportation, dining and activity options; speaker/entertainer search, registration creation, and any logistics needs related to management of an event.
Site inspection, selection and review of contracts
Maintain/update the Calendar
Maintain/update shared resources files
Manage giveaways (research, order, inventory)
Pre/During/Post Event tasks may include, but not limited to: budget creation, management and tracking spend; registration management; managing food & beverage; organizing entertainment & social gatherings; ordering signage/displays, assessing audio-visual needs; printing; shipping/tracking; providing onsite support as required
Post event follow up includes event case study, meeting recap, event surveys, review of invoices, expense allocations and processing of payments.
Maintain suppliers’ invoices, travel & expense reports, financial records, and billing records submitted to clients for events and prepare reports via excel
Assist with data entry and/or lead reporting efforts
Develop metrics and processes to measure event and show success and proactively provide analysis and recommendation to management for continual program improvement.
Must be able to problem solve and come up with solutions to issues and ensure stakeholders’ needs are met.
Ability to analyze root causes of problems in a systematic approach and develop new ideas to improve.

Qualifications, Skills and Experience:

The applicant must hold a Bachelor’s degree in Marketing or Communications preferred.
Three to five years of experience in Event Planning.
Experience in an events management or logistics / transportation company is strongly desired
Project management skills
Familiar with a variety of Marketing concepts, practices, and procedures.
Relies on extensive experience and judgment to plan and accomplish goals.
A wide degree of creativity and latitude is required.
Good interpersonal skills
Strong personal drive
Highly assertive
Good coordination skills
Proficiency in Microsoft Office Applications (Microsoft Word, Excel & Power Point knowledge a must)
Strong oral and written communication skills
Self-motivated
Positive minded
Flexible/nimble
Ability to work in a fast paced environment with little to no supervision
Extreme attention to detail and ability to multi-task with short deadlines
May require prolonged standing during onsite support
Light physical effort required (packing, unpacking, shipping, event/exhibit install/dismantle).

How to Apply:

All suitably qualified and interested candidates should send their E-mail their cover letters (with salary expectations), detailed CVs and salary expectations with the Subject line: “Operations / Events Management Planner” to the address below;

Chief Executive Officer,

FIG Consult Limited,

Plot 39B Martrys’ Way, Ntinda, Kampala. Uganda

E-mail to: ugandanjobline@gmail.com

Deadline: 17^th August 2018 (Shortlisting will start immediately)

NB: This is an urgent position so earlier applications will be given higher precedence.