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About US:
TechnoServe (TNS) is an international non-profit international development organization founded in 1968. Its mission is to help entrepreneurial men and women break the cycle of poverty by building businesses that create jobs, income, and economic opportunities for their families, their communities, and their countries.
Job Summary: The Procurement and Administrative Assistant is responsible for conducting specific procurement activities under the supervision of the Operations Coordinator. Working closely with Feed the Future Producer Organizations Activity program team and Finance, the Procurement assistant is instrumental in supporting Feed the Future Producer Organizations Activities
Key Duties and Responsibilities:
· Carry out market surveys for frequently purchased items in relation to SLAs (Enter SLA Data ready for analysis, prepare evaluation reports, draft SLAs for selected vendors).
· Participate in Supplier information verification, due diligence, workshop visits.
· Design a Database tracker for long term contracts: Leases, Internet, SLAs.
· Handling Procurement filing for both electronic and hard copy documents.
· Assist the management and office staff with procurement activities, as required;
Procurement
· Implementing tendering processes for procurements requiring open tender process. Issue Request for Quotations, proposals, and tender documents, participate in the analysis process, draft contract/LPOs, issue LPOs.
· Maintaining appropriate databases to track and manage running contracts.
· Ensure that correct documentation for procurement and contracts are completed and filed to TNS procurement standards and policies.
· Update the procurement master list from time to time.
· Work with Program managers to ensure contract terms are observed by contractors, constantly making follow ups and providing necessary amendments for contracts.
· Ensure timely and accurate payment processing and documentation.
Fleet
· Support the Drivers as necessary to ensure that vehicle repairs, insurance and payments are made on time and in accordance with TNS policy.
· Provide support in monthly vehicle and fuel reporting as may be required.
· Assets
· Responsible for logging all new TNS assets in TNS Uganda program in the asset register and ensuring the appropriate coding and tagging are placed on each item. Regularly updates asset register with changes and new acquisitions.
· Ensure all lost, damaged, sold, stolen (or other) items re properly recorded in with an approved form, ensure any necessary supplement documentation is completed.
· Other duties as assigned by supervisor.
Qualifications, Skills and Experience:
· The ideal candidate for the TechnoServe (TNS) Procurement and Administrative Assistant job opportunity should preferably hold a Degree in procurement and Logistics Management/ Procurement and Purchasing;
· A minimum of two years of experience doing related work
· Strong organizational skills;
· Ability to interact effectively with personnel.
· Excellent oral and written English skills.
· Computer skills on MS Office programs, especially in MS Excel.
· A demonstrated ability to multi-task and process information into action as to not delay program activities.
· Ability to learn fast. A clear understanding of procurement ethics is essential.
· Experience working with producer organizations;
· Prior and proven experience on USAID-funded programs;
· Strong communication and facilitation skills and ability to establish good working relationships
How to Apply:
All suitably qualified and interested candidates should send their applications via Email only to the Human Resources Manager: ug-jobs@tns.org. Please include an updated resume, cover letter and three professional references with the job title in the subject line of your email and on the application letter.
Deadline: 8th August 2018
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