Job Opportunity At Lutheran World Relief-Procurement Officer

About US:

Lutheran World Relief is a US non-profit organization that works with local partners to provide lasting solutions to poverty, injustice and human suffering. LWF Uganda works to reduce people’s vulnerability, supporting them to realize their potential, to build on their assets, and to respond to their own problems and needs. LWF Uganda currently has five areas of operation in Pader, Kitgum, Adjumani, Katakwi, Sembabule, Kampala and Kamwenge Districts.

Key Duties and Responsibilities:

Takes lead in all procurement activities at the Sub Program level and ensures that all procurements are made in line with the LWF Procurement Manual;
Liaises with the Accountant and Heads of Section to ensure correct coding for purchasing of goods;
Prepares all necessary documentation for procurement of goods and services (i.e. procurement plan, supply requisitions, quotations, bid documents, agreements etc.);
In consultation with suppliers/vendors, he/she coordinates the delivery of goods purchased and makes timely arrangements for delivery of items to the camps;
Drafts correspondence related to procurement including letters to suppliers and follows up with them to ensure timely and safe delivery of goods and services;
Ensures that cash/cheque advances for procurement are accounted for in an appropriate and timely manner;
Ensures that timely payment is made to the suppliers after delivery of goods and services as specified in the LPO and/or contract;
Conducts regular Market survey of commonly use supplies and prequalification of eligible suppliers and establish supplier data base;
Maintains files of correspondence, reports and supporting documentation relating to procurement as evidence of compliance with the procurement procedures;
Maintains a proper system of way bills to control the dispatch and receipt of purchases, and items returned to suppliers for repair and/or replacement;
Liaises with the Administrator & stores/warehouse on safe and secure storage of items whilst in the office compound;
Prepares timely procurement minutes in accordance with the decisions made by the tender committee on the purchase of goods and/or services;
Ensure that all LWF/DWS assets are coded/tagged appropriately.

Qualifications, Skills and Experience:

The ideal candidate for the Lutheran World Relief (LWR) Procurement Officer job opportunity should hold a Bachelor’s degree in Procurement and Logistics, BBA, or equivalent;
Professional qualifications or any other recognized certification in supply chain management is an added advantage;
Three years of professional experience in procurement and logistics management with reputable organization;
Strong oral and written communication and interpersonal skills;
Good Computer skills in MS Excel, MS Word, MS Access;
Ability to work independently with minimum supervision in tight deadline driven environment;
Ability to negotiate with vendors in a transparent manner;
Ability to work on own initiative, proactive attitude and a team player;
Good team player and strong interpersonal and communication skills;
Commitment to excellence and high quality results.

How to Apply:

Applications (motivation letter and detailed curriculum vitae in English), with the names and e- mail addresses of three persons who know the applicant professionally, should be sent via Email to: recruitment@lwf.or.ug. Please do not include certificates for education, trainings, etc. Please use the title of the job you are applying for as the subject line. Hand delivered applications can also be sent to our Offices in Kampala. Please indicate the position you have applied for on the top of the parcel addressed to:

The Human Resource Manager

Lutheran World Federation

Plot 1401, Ggaba, Road after the American Embassy

P.O. Box 5827, Kampala, Uganda.

Deadline: 20^th July 2018