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The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is a global leader in the fight against pediatric HIV and AIDS, working in 15 countries and at more than 6,000 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of EGPAF and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of more than 1,000—nine of 10 who work in the field—the EGPAF’s global mission is to implement prevention, care and treatment; further advance innovative research; and to execute strategic and targeted global advocacy activities to bring dramatic change to the lives of millions of women, children and families worldwide.
TO BE BASED IN HOMA BAY
Job Summary
Reporting to the Operation Manager, the Logistics and Stores Assistant Supports EGPAF in the day-to-day management of assets, stores and logistics especially those related to VMMC.
Logistics and Stores Assistant Job Responsibilities
- Receive, inspect and verify goods (Quality/Quantity) as per the Purchase order and Delivery and notes and raise GRNs.
- Manage stores receipts and issues and ensure distribution of inventories and commodities to health facilities.
- Maintenance of up to date stores documentation by using stores ledger, GRNs, Issues notes and proper filling of receipts and returns.
- Equipment identification by branding and tagging before distribution and ensuring updated records of the same.
- Conduct quarterly/monthly inventory counts, update the stocks ledger and do monthly reporting
- Check stocks to determine inventory levels and anticipate needed supplies.
- Working closely with Operations Manager and procurement officers to prepare the monthly stores inventory report and distribution reconciliations.
- Updating of PRFs/LPO schedule
- To reconcile & route invoices from vendors and forward for verification
- Making copies of invoices once all relevant approvals have been completed, record and dispatch original copies to Head office for payment
- Assist Operations departments in updating store bin cards both physically and electronically upon issuing of items from EGPAF stores
- Proper labelling and filling of office documents as per EGPAF standard operating procedures for reference purposes in the office
Qualifications for the Logistics and Stores Assistant Job (Preferred)
- Diploma/Degree in Stores and logistics/Procurement/ Business administration
- Minimum 3 years’ experience in handling VMMC supplies and logistics.
- Proficiency in MS Office is mandatory
- Effective communication skills both oral & written
- Good inter-personal & team playing skills are
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