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Date of issue:15-09-2017
Closing date (Geneva time zone):26-09-2017
Duty station:Kigoma, Tanzania
Country:TANZANIA, UNITED REPUBLIC OF
Duty station status: Non Family Duty Station
Accompanied status: Non-Accompanied
Duration:3 months
Category of Staff: Delegate
Grade: To be determined
Vacancy No:IFRC01768
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Background
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.
Organizational Context
The Secretariat of the International Federation of Red Cross and Red Crescent Societies (IFRC) is organized into four Business groups in Geneva and five Business Groups in the field, namely the Regional Offices for Africa, Americas, Asia and the Pacific, Europe, and Middle East and North Africa (MENA). The Africa Region is organized through cluster representations covering the National Societies in Eastern Africa, Southern Africa, West Coast, Sahel and Central Africa as well as country representations in Sudan, Republic of South Sudan, Chad, Central Africa Republic, Niger, Nigeria, Somalia and Zimbabwe. In Burundi, a nation of estimated 10.4 million people, deadly violence erupted in April 2015, after President Pierre Nkurunziza announced to run for a third presidential term. He subsequently won in contested elections same year in July. According to UN data and official statements, over 400 deaths and estimated 3,500 arrests were recorded as of mid-December 2015. Unconfirmed sources place the number of deaths much higher. This development left the situation in Burundi tense, volatile and violent. Overall, the situation in Burundi has led to the movement of 399,687 Burundi refugees into neighbouring countries. A total of 243,469 people (UNCHR) have settled in the Northwest of Tanzania. To support TRCS to respond to the influx of Burundi refugees in April 2015, IFRC launched an emergency appeal (MDRTZ017) in May 2015, to support the Tanzania Red Cross Society in responding to the crisis. After a revision of the appeal in May 2016, the overall objective was to meet the immediate survival and basic health care needs of Burundian refugee population through the provision of essential emergency health, relief, water and sanitation services targeting a total of up 250,000 people (50,000 households) at entry points, and the Nyarugusu and Mtendeli camps. The IFRC and TRCS Emergency appeal (MDRTZ017) continue to provide technical, financial and HR support to the Tanzania Red Cross Society to reach out to the Burundi refugees.
Job Purpose
To support the Tanzania Red Cross Society in their response to the Burundi Refugees Population Movement Operation through the assessment of the radio communication network equipment and setup and the development of a procurement plan and procurement tracker to enable the management of the General logistics in the Population Movement Emergency Appeal.
Job Duties and Responsibilities
Purchasing and supplies
Develop a procurement plan and set-up the procurement tracker with the TRCS staff of Mtendeli (Kibondo branch), Nyaragusu (Makere branch), Kigoma regional office, Dar es Salaam head office.
Ensure that procurement plans are aligned to action plans and that IFRC procurement processes are followed
Train and develop the procurement staff on the implemented procurement tracker, and ensure that the procurement tracker is sent to key stakeholders on a weekly basis
Ensure that all requisitions are detailed with specific requirements and that requisitions are submitted. In addition, to oversee that all requisitions follow the IFRC or TRCS procurement guidelines.
Support the process of prequalification of suppliers at TRCS HQ
Fleet Management
Support the development of a centralized fleet management/mileage system at TRCS HQ
IT and Telecommunication
Support the implementation of an assessment of the radio communication network equipment and setup in Mtendeli camp & Living Compound, Nyarugusu camp & Living Compound and Ngaraganza Warehouse & Living compound.
Support the development of a plan and start procurements to roll out the radio-communication network in three locations.
Audit and Compliance
To maintain Federation standard practices in all logistics procedures.
To keep all logistics documentation to full audit trail standards following standard IFRC procedures.
To follow up closely with NS procurement focal point at the field level and Dar to ensure all invoices (from external suppliers are processed for payment and ensure proper filing as per IFRC standard filing procedures and audit trail.
To ensure all federation assets e.g vehicles and generators are serviced and well maintained and proper filling created for each asset.
Quality Control
Liaise with UNHCR, international, government and non-government organizations and collaborate with them where appropriate.
Manage tasks and resources effectively so that deliverables are achieved within set budgets, timelines and standards.
Support the mapping of country and NS needs, providing insight and accurate information such that country level logistics support is able to meet identified and contingency needs
To develop the logistics strategy for the operation in order to provide efficient logistics services to all programs
Reporting
Prepare all the Logistics weekly and monthly reports in a timely and accurate manner.
Warehouse Management
Ensure the warehouse officer prepare and share daily stock reports.
Ensure the stock reports are submitted on a weekly basis to senior medical staff, noting expiry dates and the need for their consumption.
Follow-up the warehouse management activities (in or out bounds, warehouse filling system, updates, requested reports, local labour management).
Assist TRCS identify a suitable place and provide technical support to erect a Rubbhall currently at Mtendeli camp.
Capacity Building to National Societies and IFRC Staff
To support, train and develop National Society and IFRC staff to ensure the necessary capabilities and understanding exists and that there is full adherence to best practice and compliance with necessary regulations and IFRC procedures.
To build relationships with TRCS Logistics teams in order to share learning and build capabilities to enable the transference of logistics activities from IFRC to NS responsibility
Education
Professional qualification in logistics or equivalent experience
Knowledge on IT and or radio communication networks
Basic Delegates Training Course or equivalent knowledge
Experience
5 years professional experience in general logistics, including warehousing, transportation, customs clearance & procurement
Professional experience with IT and radio communication networks
Experience in Red Cross work, working in developing countries for a humanitarian aid organisation
Experience in training and use of participatory methodologies
Experience of managing and supporting staff
Proven experience to carry out logistics and radio communication network assessments and set up large operations
Experience of working as part of a team
Knowledge, skills and languages
Excellent communications skills including report writing
Understanding of and commitment to Red Cross Fundamental Principles and mandate
Strong interpersonal skills
Flexibility/adaptability
Proactive/solutions focused
Strong team working skills
Ability to prioritise/work under pressure
Strong planning/organizational skills
Good understanding of financial process and budgeting
Ability to work cross culturally/sensitivity to diversity
Integrity
IT literate to intermediate level (MS Word, spreadsheets, email) and basic knowledge of databases
Languages – good written and spoken English (min. Berlitz level 5).
(Other Federation languages desirable)
Valid international driving licence (manual gears)
Competencies and values
Communication;
Collaboration and Teamwork;
Judgement and Decision Making;
National Society and Customer Relations;
Creativity and Innovation;
Building Trust;
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