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Location
Dar Es Salaam
Description
Application deadline
2018-04-20
Job Title: Finance Assistant
Reporting To: Finance Officer
Job Objective: Perform functions to support Pact Tanzania in financial management in order to provide: accurate, current and complete disclosure of financial transactions; records that identify source and application of funds; effective control and accountability of funds, property and other assets; and comparison of expenditure versus budget amounts.
About Pact Tanzania
Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development. Pact Tanzania is a field office of “Pact” an international non-governmental and non-profit making organization with its headquarters in Washington DC. Pact Tanzania exists to build local capacity to enable systematic solutions that allow those who are poor and marginalised to earn a dignified living, be healthy and enjoy the benefit nature provides.
Job summary
The Finance Assistant works with the Finance team to ensure that Pact’s financial policies and procedures and those of donors are adhered to all times and accurate financial records are maintained.
Specific Duties and Responsibilities**:**
§ Prepare payment vouchers, making sure that all supporting documents (such as invoices, POs, GRNs/Delivery Notes) are attached for approval before payments are done.
§ Write cheques and/or prepare payments on properly authorized payment vouchers.
§ Obtain signatures on cheques, vouchers and other financial documents from Pact authorized officials.
§ Dispatch cheques and other payments to payees.
§ Handle Petty Cash Fund and prepare daily and weekly reconciliations.
§ Prepare and File Payment and Journal vouchers and other financial documents to their appropriate files.
§ Receive and issue receipts for refunds from staff, partners and others.
§ Photocopy, scan and produce finance documents as required.
§ Assist in the posting of cheques and updating records of bank transactions to monitor bank balances.
§ Assist in posting approved financial transactions into the accounting software.
§ Work with the Finance Officer in cash forecasting to ensure funds are available for Pact’s activities.
§ Be Pact agent in bank transactions, including, but not limited to, withdrawing cash, submission of bank authority letters, collection of bank statements and depositing receipts and other functions.
§ Carry out other Finance related duties assigned by the Senior Finance Manager
Qualifications:
§ A Bachelor’s degree with a major in Accounting /Finance, or Diploma in Accounting or Finance.
§ NBAA Intermediate Stage Module D’or higher modules will be added advantage.
Experience:
- At least one year’s experience working in the finance area, in particular handling of cash and making payments.
- Working experience in posting of financial data in accounting software.
- Prior experience in working with donor funded organizations and managing a functional level in a busy environment.
Skills :
- Proficiency in standard office computer applications, PARTICULARLY EXCEL.
- Ability to work under pressure and meet deadlines.
- Excellent interpersonal and communication skills.
- Fluency in English and Swahili.
- Experience on electronic banking is an added advantage.
Works with the Finance team to ensure that Pact’s financial policies and procedures and those of donors are adhered to all times
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