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Description
Minimum Qualification: Bachelor
Minimum Experience: 2 years
Minimum Experience: 2 years
Salary: Competitive
Location: Mwanza or Dar Es Salaam
Reporting to: Finance & Operations Manager
JOB PURPOSE
To develop, advise on and implement a range of HR policies that ensure the effective recruitment and retention of staff within the organization.
To provide advice with regards to legal compliance in relation to HR and provide administrative HR support in the organization.
Key Responsibilities
Work closely with line managers to advise on the implementation of HR policies and procedures.
Ensure that RCA has effective recruitment and selection policies and processes, including:
• The drafting of job descriptions;
• Preparing job adverts;
• Shortlisting applications;
• Making arrangements for interviews and associated correspondence with applicants;
• Following up references of potential candidates;
• Participating in Interviews and selecting candidates.
Prepare offer letters and employment contracts for new employees.
Develop local induction procedures for new employees and ensure that these are implemented.
Ensure staff handbook is kept up to date with any changes in labour law or internal policy changes and update staff and management on those changes.
Develop and implement local HR policies and processes to ensure effective employment of staff.
Provide guidance on termination of employees which is in conformity with applicable laws (Employment and Labour Relations Act 2004).
Administer payroll and ensure staff have been paid on time.
File all payroll related statutory returns on time to relevant authorities such as pensions schemes and WCF.
Ensure that individual personnel files are well maintained and all appropriate HR records are kept in line with local regulations.
Monitor employees’ attendance including absenteeism and leave and act accordingly by putting tracking mechanisms in place.
Assist with any disciplinary or grievance procedures as directed by the Country Director by preparing Charge sheets, disciplinary minutes, managing appeals and advising management accordingly.
Assist with the identification of training needs and source appropriate training solutions where necessary.
Manage staff exits, ensuring exit interviews are undertaken and share quarterly staff exit reports tracking the reasons for resignations.
Process work permits and resident permits for RCA International staff.
Monitor timely submission of NGO returns, company returns, Immigrations returns and WCF.
Monitor compliance with the RCA safety policy, advising management of any action needed.
Ensure each staff medical covers and other insurances are updated and as per RCA staff medical and Insurance policy.
Follow up on staff medical/insurance, WCF and other claims whenever necessary and required.
Assist in travel logistics arrangements for RCA staff travelling to various places for work and ensure they are safe.
Establish an create annual calendar of events, share with the team and monitor adherence
Person Specification
Experience
• At least two years’ experience of working in a generalist HR environment.
• Experience of managing recruitment processes.
• Experience of advising and supporting managers in all aspects of HR.
• Experience of managing disciplinary processes.
• Experience of keeping employee-related records and filing relevant returns in compliance with local legislation.
Education
• A degree in a relevant field/HR qualification or equivalent experience.
Knowledge and Skills
• Thorough understanding and practical knowledge of local labour law and HR best practice.
• Ability to analyse information and compile reports for management information.
• Excellent communication (written and spoken), interpersonal and influencing skills with the ability to build strong relationships at all levels in the organisation.
• Good organisation skills with a strong attention to detail.
• Strong numeracy skills.
• Fluency (both written and spoken) in English and Swahili.
• Excellent IT skills including HR databases.
Aptitude
• Solution-oriented and flexible with the ability to work proactively.
• Ability to build strong team relationships.
• Demonstrable commitment to and the ability to uphold and promote the organization's core values of Integrity, Bravery, Innovation and Effectiveness in all activities.
• Willingness and ability to travel extensively.
General Duties
• Uphold and work within the organization
’s policies and procedures.
• Actively promote and embody the organization
’s core values of Integrity, Bravery, Innovation and Effectiveness across the organisation and partners.
• Travel to the organization
’s field operations as and when required.
• Undertake any other duties, as appropriate to the post, as delegated by the line manager.
A client is seeking for an enthusiastic and qualified experienced personnel for the position of Human Resource Officer
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