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Location
Kinondoni, Kinondoni Dar Es Salaam
Description
WFP Tanzania seeks a Business Support Assistant to perform the following duties:
Main Duties and Responsibilities
- Collect, sort and disseminate correspondence, reports and other material to meet the required demands of staff to time standards.
- Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients.
- Proofread written documents, such as standard reports and correspondence, to contribute to the accuracy of written information developed by staff.
- Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations.
- Make travel arrangements and support events, etc., to support staff to work effectively.
- Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is current and readily available for staff.
- Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available for the business team.
- Organize Project Review Committee meetings (CPC) /print document for CPC
- Proper filing of all CPC related NFRs
- Printing & follow up for FLA`s internal signing and dispatch to partner for signatures.
- Proper filing (both signed hard copy and electronically) for FLA and financial Report tracking
- Facilitation of SOA/PO release (logistical work).
- Perform other related duties as required.
Minimum Qualifications
Education: Completion of secondary school education or First University degree with additional years of related work experience and/or training/courses.
Experience:
• Three or more years of experience in general administrative work
Knowledge and Skills:
• Ability to use standard office equipment such as photocopiers and scanners.
• Knowledge of standardised business support work routines and methods.
• Knowledge of standard office software packages, e.g. Microsoft word.
• Uses tact and courtesy to give and receive information with a variety of individuals.
• Good attention to detail in order to identify data discrepancies.
• Ability to work to deadlines and follow clear instructions.
• Three or more years of experience in general administrative work
Knowledge and Skills:
• Ability to use standard office equipment such as photocopiers and scanners.
• Knowledge of standardised business support work routines and methods.
• Knowledge of standard office software packages, e.g. Microsoft word.
• Uses tact and courtesy to give and receive information with a variety of individuals.
• Good attention to detail in order to identify data discrepancies.
• Ability to work to deadlines and follow clear instructions.
Language: Fluency in both oral and written English and Kiswahili.
WFP agency standards and guidance.
Only short-listed candidates will be contacted
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