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Location
Other Dar es Salaam District Dar Es Salaam
Description
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology- creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries. Currently, FHI 360 is seeking qualified candidates to fill the position of Senior Administrative Officer to be based in Dar es Salaam
Position Responsibilities
• Responsible for the general administrative operations of the country office.
• Managing procurement of equipment, supplies and other materials per FHI360 policy and regulations.
• Assuring transportation needs of staff, consultants and visitors are effectively met.
• Ensuring service contracts, insurance policies for office property and leases are renewed in a timely manner in accordance with Contracting policies of FHI 360.
• Coordinating the process of vendor selection, sole source determination, and quotation analysis to assure procurement is timely and compliant with the policies and procedures of USAID and FHI360,
• Monitoring the billing of recurring systems including fuel payments, telephone, and office supplies to assure billing is timely and precise.
• Managing inventory of assets in collaboration with the Finance Department and in accordance with FHI360 and USAID regulations
• Ensuring maintenance of complete official files of procurements, with all important records and documents relating to requisi- tion and purchase order approvals from FHI3~O, USAID guidance, and Tanzania Government and Tax Authority exemptions
• Maintaining records of items purchased (EFD receipts etc) to be used as support documents,
• In collaboration with Finance Officer-Grants facilitating utilization of tax reliefs available for FHI360
• Identifying issues related to the delivery of administration services and acting appropriately,
• Responsible for the general administrative operations of the country office.
• Managing procurement of equipment, supplies and other materials per FHI360 policy and regulations.
• Assuring transportation needs of staff, consultants and visitors are effectively met.
• Ensuring service contracts, insurance policies for office property and leases are renewed in a timely manner in accordance with Contracting policies of FHI 360.
• Coordinating the process of vendor selection, sole source determination, and quotation analysis to assure procurement is timely and compliant with the policies and procedures of USAID and FHI360,
• Monitoring the billing of recurring systems including fuel payments, telephone, and office supplies to assure billing is timely and precise.
• Managing inventory of assets in collaboration with the Finance Department and in accordance with FHI360 and USAID regulations
• Ensuring maintenance of complete official files of procurements, with all important records and documents relating to requisi- tion and purchase order approvals from FHI3~O, USAID guidance, and Tanzania Government and Tax Authority exemptions
• Maintaining records of items purchased (EFD receipts etc) to be used as support documents,
• In collaboration with Finance Officer-Grants facilitating utilization of tax reliefs available for FHI360
• Identifying issues related to the delivery of administration services and acting appropriately,
Position Requirements:
Master's Degree in Business Management/Administration, Commerce, Procurement Management or related field and 3-5 years of relevant experience including management experience; OR Bachelor's Degree in similar field with 5-7 years of relevant experience including management experience,
• Knowledge and expert understanding of administrative policies, procedures and practices
• Proven ability and skills to closely administer and manage work programs
• Ability to provide quality support services to the office
• Experience in procurement, cost accounting and a profound knowledge of materials management;
• Demonstrated success in managing complex procurement context;
• Excellent organizational skills and problem-solving skills;
• Strong interpersonal skills and interaction capabilities with all staff levels of the organization to resolve problem situations with tact and diplomacy;
• Demonstrated supervisory skills and leadership skills in supporting an operations team;
• Demonstrated effective negotiation skills;
• Computer literacy in Microsoft Office software, especially in Word and Excel. Commitment to the highest ethical and professional standards
• Demonstrated excellent fluency in verbal and written English and Kiswahili.
• Ability to function in a team environment
Master's Degree in Business Management/Administration, Commerce, Procurement Management or related field and 3-5 years of relevant experience including management experience; OR Bachelor's Degree in similar field with 5-7 years of relevant experience including management experience,
• Knowledge and expert understanding of administrative policies, procedures and practices
• Proven ability and skills to closely administer and manage work programs
• Ability to provide quality support services to the office
• Experience in procurement, cost accounting and a profound knowledge of materials management;
• Demonstrated success in managing complex procurement context;
• Excellent organizational skills and problem-solving skills;
• Strong interpersonal skills and interaction capabilities with all staff levels of the organization to resolve problem situations with tact and diplomacy;
• Demonstrated supervisory skills and leadership skills in supporting an operations team;
• Demonstrated effective negotiation skills;
• Computer literacy in Microsoft Office software, especially in Word and Excel. Commitment to the highest ethical and professional standards
• Demonstrated excellent fluency in verbal and written English and Kiswahili.
• Ability to function in a team environment
HOW TO APPLY
Closing Date: October 15, 2017
Please send your Application, Curriculum Vitae (CV)/Resume, Photocopies of Certificates and Names and Addresses of three (3) referees to:
Email: tz_recruitment@fhi360.org
Only shortlisted candidates will be contacted.
FHI360 is an Equal Opportunity Employer
Please send your Application, Curriculum Vitae (CV)/Resume, Photocopies of Certificates and Names and Addresses of three (3) referees to:
Email: tz_recruitment@fhi360.org
Only shortlisted candidates will be contacted.
FHI360 is an Equal Opportunity Employer
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