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Location: Dar Es Salaam, Tanzania
Job Code: 1286
# of openings: 1
Description
VACANCY ANNOUNCEMENT
Position Details
Job title: Project Operations Assistant
Primary manager: Finance and Administration Coordinator
Location: Field Location: Dodoma
Job Summary
Reporting to finance and administration Coordinator, Project Operations Assistant will work as part of council project teams to ensure timely support of project activities implementation. He/she is responsible to provide support in the various aspects of project operations and working closely with DAR based operations and project activity holders. He/she will provide back up to other operations staff when needed and as advised by the supervisor.
Essential Duties and Responsibilities
Training facilitation
Provide operations facilitations to all activity holders in the assigned councils
Provide logistical facilitation to acquire training and workshop venues
Ensure payments of all training participants and fully accountability of the payments either done through Mpesa or any other mechanism.
Work with procurement to ensure all services providers like external caterers services are well coordinated
Facilitate and coordinate the travels of all external training and workshop participants in coordination of activity holders
Commodities and inventory management
Facilitate project commodities management in the assigned councils and ensure they are fully accounted for. This will require in close collaboration with project logistics coordinator.
Reporting
Support in the training report writing as may be called upon from time to time
Timely prepare and submit cash liquidation reports to the finance unit.
Coordinate to ensure all trip reports are prepared by all EGPAF participants and approved on timely basis
Ensure EGPAF participant complete timesheets on time during the travel time.
Maintain complete and well organized training documentation in electronic files
Meeting facilitation
Support in the minutes taking during official projects meetings in assigned councils
Facilitate coordination and preparation of meeting logistics and necessities
Other duties
Support in the management of CHW’s and other auxiliary workers assigned to the projects
Managing petty cash for the assigned councils
Managing compliance and risk management at the project office
Enhancing customer engagement and relationship Management
Required Qualifications
At least diploma holder in finance , project management or social sciences
Knowledge, Skills & Abilities
Strong attention to details
Good time management skills
HOW TO APPLY
EGPAF is an equal opportunities employer and the position is open to all. Qualified candidates should submit a CV, cover letter and relevant certificates explaining how the experience detailed in the CV will contribute to the requirements of the position and references to EGPAF.
Submissions to be sent to:
The Human Resource Manager,
Elizabeth Glaser Pediatric Aids Foundation,
P.O. BOX 1628,395 Ursino Park , Mwaikibaki Road, Morocco.
Dar es Salaam, Tanzania.
Or e-mail: recruitment.tanzania@pedaids.org
Closing date: 21st August, 2017
Only shortlisted candidates will be contacted.
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